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And for a list of all the pivot table tutorials and videos on my site, take a look at the Pivot Table Index page.
Here is a slide show that I made, summarizing the 5 Annoying Pivot Table Problems.
When you add fields to a pivot table’s Values area, they’re usually calculated as a Sum.
For example, if a product wasn’t sold in a specific city, that city doesn’t appear under the product heading.
To keep the layout consistent, you might want to see all the items, in each section.
At any time, you can click Refresh to update the data for the Pivot Tables in your workbook.
You can refresh the data for Pivot Tables connected to external data, such as a database (SQL Server, Oracle, Access, or other), Analysis Services cube, data feed, and many other sources.
It sounds like what you need to do is eliminate the retention of any deleted items.